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CHAPTER OPENING AND CLOSING CEREMONIES
OPENING CEREMONY
(At the prescribed time for meetings, the president assumes his/her position behind the rostrum in the front center of the room. Other officers are seated to the left and right of the president. They are seated in this order from stage left to right: vice president, treasurer, secretary, president, reporter, and sergeant‑at‑arms.)
Host State Banner (Optional)
U.S. Flag Sgt.‑at‑Arms Reporter President Secretary Treasurer Vice Pres. State Flag
(Officers facing audience)
Audience
President: (raps gavel twice) The meeting will please come to order. Mr./Ms. Sergeant‑at‑Arms, are all the officers in their places?
Sergeant‑at‑Arms: They are, Mr./Ms. President.
President: [raps three (3) times for assembly to rise] Mr./Ms. Sergeant-at-Arms, please lead the assembly in the Pledge to the Flag of the United States of America.
Sergeant‑at‑Arms: (leads Pledge to the Flag)
President: (raps once and assembly is seated) Mr./Ms. Secretary, will you please call the roll.
Secretary: Mr./Ms. Sergeant‑at‑Arms.
Sergeant‑at‑Arms: Present. The symbol of my office is the “hearty handshake” (officer points to symbol), and it is my responsibility to see that the assembly is comfortable and properly welcomed. It is also my duty to serve as doorkeeper for this organization.
Secretary: Mr./Ms. Reporter.
Reporter: Present. The symbol of my office is the beacon tower (officer points to symbol), and it is my duty to see that our school, community, and national association have a complete report of our organization’s activities.
Secretary: Mr./Ms. President.
President: Present. The symbol of my office is the gavel (officer points to symbol). The duties vested in me by my office are to preside at all regular and special meetings of this organization and to promote cooperation in carrying out the activities and work of our organization. Mr./Ms. Secretary.
Secretary: Present. The symbol of my office is the pen (officer points to symbol), and it is my responsibility to see that accurate and proper records are kept of all business and correspondence of this association. Mr./Ms. Treasurer.
Treasurer: Present. The symbol of my office is a balanced budget (officer points to symbol), and it is the duty of my office to keep accurate records of all funds and see that our financial obligations are met promptly.
Secretary: Mr./Ms. Vice-President.
Vice President: Present. The symbol of my office is a star (officer points to symbol), and it is the duty of my office to see that we always have a strong membership, a good work program, and are alert to the welfare of our chapter.
Secretary: Mr./Ms. President, all officers are present and in their place.
President: Mr./Ms. Sergeant‑at‑Arms, do we have guests present?
Sergeant‑at‑Arms: (if so, introduce guest(s); if not, state the following) No, Mr./Ms. President.
President: Mr./Ms. Secretary, we are ready to transact our business.
Teams dispose of the assigned business following the suggested order of business.
CLOSING CEREMONY
President: [raps three (3) times; assembly rises] Mr./Ms. Secretary, will you please (read) or (lead us in) the TSA Creed.
Secretary: (recites the TSA Creed) When presented at state and national competitions, the creed may be presented in some more original method.
President: Will the assembly repeat the TSA Motto after me. (Motto is spoken.) Does anyone know of any reason why this assembly should not adjourn? If not, I will entertain a motion to adjourn. (following motion to adjourn, a second, and a vote) I now declare this meeting adjourned until a special meeting is called or until our next regular meeting (raps once with gavel).
SUGGESTED ORDER OF BUSINESS FOR CHAPTER MEETINGS
1. The president calls the meeting to order with opening ceremonies.
2. Roll call is taken and a quorum is established.
3. The minutes of the preceding meeting are read by the secretary. Any necessary corrections and/or additions are made and the minutes are approved as read or corrected.
4. The treasurer’s report is received as read and placed on file subject for audit. The chair so states.
5. Committee and officer reports are called for by the chairperson, as necessary. If a committee has no report, let the committee so state.
6. Unfinished business is addressed.
7. New business is addressed.
8. The program, if any, is held at this time. The chairperson presides with the assistance of the program chairperson or the committee chairperson.
9. Announcements.
10. Adjournment with closing ceremonies.
